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Old ER offerings showing as currently available on work pages

Bug Collectors

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1amanda4242
Edited: May 10, 2018, 1:35pm Top

I was looking over some of my old Early Reviewer wins and noticed that there is a box in the upper right saying they are available in the current batch of books.

Some examples
https://www.librarything.com/work/19651916
https://www.librarything.com/work/20854227
https://www.librarything.com/work/19221834
https://www.librarything.com/work/20306764
https://www.librarything.com/work/19290318

3WeeTurtle
Edited: Aug 9, 2018, 3:08am Top

The Skeleton Tree has the same note in the upper right corner, as well as a second note saying that it "was" available. Is one meant to replace the other at the appropriate time?

4timspalding
Aug 25, 2018, 12:04am Top

I see the problem. I am asking Loranne about it, because it seems these batches were not officially "closed" and she may know why.

5amanda4242
Sep 18, 2018, 2:58pm Top

Bump

6MarthaJeanne
Sep 18, 2018, 3:10pm Top

7amanda4242
Sep 18, 2018, 3:19pm Top

It looks like it started happening with the March 2017 batch.

8MarthaJeanne
Edited: Sep 18, 2018, 3:26pm Top

That fits with >3 WeeTurtle: as that has two copies in the ER account. One is tagged January 16, the other April 2017.

9lorannen
Oct 4, 2018, 5:30pm Top

Okay, after poking around, I've found a fix for individual batches, but it doesn't really address why it's happening in the first place. Some details:

>7 amanda4242: is right, the March 2017 batch was the first affected, and all batches after that point were showing the same behavior, for every title I checked. This goes all the way up to the most recent closed batch, September 2018.

I can't figure out what changed that made this start happening—the last major change I made to the Early Reviewers process was well before March 2017. It's possible this change caused it—due to the way the system is set up, I have the final step in ER pretend to automatically send winner lists to publishers. Because I do a fair amount of hand processing winner lists, I need it to skip this step. However, closing an Early Reviewers batch properly should, as far as I know, happen before that point (before I even pick winners).

The fix I've found lies in archiving the batches. Typically, I leave them unarchived for a full calendar year, in case I need to go back and get winner list details again for publishers who've missed their deadline. I hadn't been archiving them lately because I wanted to get this bug nailed down. I'll go ahead and archive through July 2017 now, leaving us a couple extra test months to play with if we need them.

10lorax
Oct 5, 2018, 6:13am Top

I haven't requested ER books for a while now, but I must say I'm quite discouraged by the fact that it's not, in fact, the objective, algorithmic process we've been promised, but is something involving "hand-processing" and a human "picking winners". There's nothing wrong with having a person, rather than an algorithm, do the selection, but it's quite different from how the process once worked (or how we were told it once worked, I suppose), and a sufficient change that I think it should have been communicated.

11saltmanz
Edited: Oct 5, 2018, 11:48am Top

>10 lorax: I think you're waaay misreading what lorannen wrote there.

"Hand-processing" is referring to the list of winners (after they've been picked) and there's nothing about the phrase "picking winners" that has to imply a manual (as opposed to automated) process.

12lorannen
Edited: Oct 5, 2018, 12:42pm Top

>11 saltmanz: is correct. Essentially, I click a button (for each script) to run the scripts that pick winners. There are a handful of them. I don't do anything with the inner workings there, and I have exactly zero say over who gets what book—that's all down to the algorithm, as has been the case since well before my time here. The hand-processing is, in fact, simply formatting the lists of (already picked!) winners prior to sending off to publishers.

13timspalding
Oct 7, 2018, 2:53pm Top

>12 lorannen:

Believe me, if Loranne were hand-picking winners, she'd do little else!

14lorax
Oct 8, 2018, 12:45pm Top

Read too much into "I pick {the} winners", I suppose!

15amanda4242
Jan 18, 3:09am Top

bump

16amanda4242
Apr 19, 9:12pm Top

bump

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Bug (edit)

ID: 291103

Category: Work pages

Assigned to all

Reported by amanda4242

Status: Reported

May 8, 2018, 8:47pm

1 years since last change

By amanda4242

Status log

Reported. amanda4242 (May 8, 2018, 8:47pm)

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